Jimy Ortan,
1234, West 67 Street,
Carlisle, MA 01741,
(123)-456 7890
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Jimy Ortan,,
Congratulations! We would like to let you know that after deliberation, we have decided to accept your proposal to provide construction services for our office in Portland. You will see that we have attached the terms and conditions for this contract. Please take the time to read through the document. If you deem the stipulations as acceptable, we would like to request that you sign it and send it back to me before July 4. If, on the other hand, you would like to go through any conditions in more detail, please contact my administrative assistant as soon as you can so she can arrange a meeting.
I look forward to doing business with you. Thank you.
Sincerely,
Adelmo