Arrange a meeting

July 31, 2011

Worthington Area School District
ATT: James Drury, Superintendent
14 Atherton Street
Manhattan, NY-10009
(123) 456-7890


[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear  James Drury,

Congratulations! We would like to let you know that after deliberation, we have decided to accept your proposal to provide construction services for our office in Portland. You will see that we have attached the terms and conditions for this contract. Please take the time to read through the document. If you deem the stipulations as acceptable, we would like to request that you sign it and send it back to me before July 4. If, on the other hand, you would like to go through any conditions in more detail, please contact my administrative assistant as soon as you can so she can arrange a meeting.

I look forward to doing business with you. Thank you.


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