Austin Parker,
1234, West 67 Street,
Carlisle, MA 01741,
(123)-456 7890
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Austin Parker,
Because of the smoke-free workplace policy recently implemented by the state, our company, Red Industries, shall enforce a smoking ban which shall be put into effect starting February 1 this year. Employees shall be allowed to smoke only during breaks and then only at assigned smoking areas.
We apologize for the hassle this will be for our agents who smoke, but cooperating with this policy shall help create a cleaner and better workplace for everyone. Thank you for your cooperation with this endeavor.
Sincerely,
Petterson