Joseph Hall
1902, X Street, Madison Avenue,
Los Angeles, CA-90001
Cell:-(123) 456-7890
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Joseph hall,
We regret to tell you that we can not send you the items in credit. As we are not a large company, we can not manage balances that exceed the $500 mark for more than 40 days.
However, you will receive the items COD. We enjoyed doing business with you and wish to continue doing so in future. For any queries call, 111-000-222.
Sincerely,
George