PAUL SMITH
2365 S Mayfield Ave
Chicago, IL 60652
Cell: (123)-555-1234
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear PAUL SMITH,
As you all may know, our senior manager David Johnson has recently been promoted to be the area manager of our company’s Los Angeles branch. This position entails that he transfer to the head office there in order for things to be more practical.
While we shall all be missing David’s sunny and charming personality which have helped us all thrive in otherwise stressful situations, we wish him nothing but the best as he begins a new chapter in his career.
As of now, we are not looking for a replacement for the post David has just vacated. His clients and workload shall be distributed evenly among the other managers to ensure that everything continues running smoothly.
Sincerely,
Duane