HENNERY SMITH
2365, S Mayfield Ave
Chicago, IL 60652
Cell: (123)-555-1234
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Hennery smith,
Due to financial limitations, we are compelled to call off our slot for the exhibit this coming May. We understand that there will be a publication of the said event, and we are hoping to get a copy. Since you will be giving me a refund of the registration fee a month after the event, just kindly deduct the publication cost from that amount.
Thank you for the work that you’ve done, and looking forward to seeing you in the events to come.
Sincerely,
Jonathon