81, North 54 Street,
Clewiston, Florida, 03247,
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Samantha Drew,
I can understand that you will be very disappointed at the moment for not getting the promotion which you so badly wanted. Even though you have proved to be an asset for the company, Sarah’s experience on the James project as well as the many years she has spent with the company, made her the more deserving candidate for the promotion.
Do not be discouraged as there will many more opportunities again. You have a promising future ahead, considering the fact that you maintain your productivity and efficiency.