Justin Holloway
XYZ Company
1234 Archer Road
Gainesville, Fl 32607
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Justin Holloway,
You are obviously very observant and noticed how I have admired your leather satchel since our first meeting. It was very thoughtful of you to have it delivered to me as a gift.
Unfortunately, I am unable to accept your generosity as our company has a policy prohibiting employees receiving gifts from clients. Rest assured that your kind gesture will not be forgotten.
Sincerely,
Jacken