Sample Email Format

June 10, 2011

To: [email protected] (email id of the recipient)

Cc: (alternate people intended to receive the email)


Subject: (Write the subject in a brief single line)

Dear Mr/Ms/Mrs. Oliver, (Last Name)

The first paragraph should have a brief introduction of the sender of the email. Be concise and to the point.
The second paragraph should be the actual reason of writing the email. Try to be to the point and avoid unnecessary explanations. If the matter is too long or you expect to have a discussion, ask for a personal meeting or alternatives. Never write lengthy emails. Avoid being touchy and avoid any personal comments in an email. Remember that anything you write is recorded as proof for your actions in the future.
Finally end the letter with thanks.

Sender’s Name
sample signature


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