HENNERY SMITH
2365, S Mayfield Ave
Chicago, IL 60652
Cell: (123)-555-1234
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear HENNERY SMITH,
I hate to put a bump in your busy schedule but the Lexington Addition Homeowners Association will not be needing you to send a representative to talk with us Monday night. Both our President and Treasurer are down with the flu and it looks as though our Vice President may be catching it as well.
We would like to reschedule at some point if you would be agreeable to that. Safety in our neighborhood is of the utmost concern. Still, health plays a close second and we don’t want to be responsible for causing a Lexington Addition Epidemic!
Thanks for understanding. We look forward to your presentation at a later date.
Sincerely,
Venec