I am very pleased that you have taken responsibility

Austin Parker

123, X Street, Y Avenue

Manhattan, NY-10009

(123) 456-7890

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Austin Parker,

I am very pleased that you have taken responsibility and become the acting manager for Sunshine Store. You have certainly done a good job. I know that you put more time than what you normally would as assistant manager. I am happy to inform you that I have hired someone to step in and assume the position of manager. Janie Smith will start working next week. She used to be the manager of STS Corp. and she comes with high recommendations from her former employers.

I have absolute faith that you will get along well. I hope that you will help her get used to our system during her first few weeks. Thank you.

Sincerely,

Atmajyoti