Austin Parker,
1234, West 67 Street,
Carlisle, MA 01741,
(123)-456 7890
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Austin Parker,
The school board of directors has decided to offer the position of University President to Dr. Janie Smith. She comes with high recommendation from Barley University. She has already accepted the offer and will start her duties as the new President on April 20. The board is aware of the great service that you have done for our school. Had you not stepped in and became the acting President, we would have had many problems. We are very grateful for all the things that you did these past few months.
Dr. Janie Smith will make an excellent University President. She is very intelligent and has great interpersonal skills. We hope that you will get along and that you will help her in her first few days. We are sure that you will be an excellent guide for her as she gets to know our system well.
Thank you so much for everything. We will not forget all your great efforts for this school.
Sincerely,
Atharvan