I would like to inform all of you

October 17, 2011

HENNERY SMITH

2365 S Mayfield Ave

Chicago, IL 60652

Cell: (123)-555-1234

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear HENNERY SMITH,

I would like to inform all of you that Mr. John Smith, our Regional Supervisor, would be arriving here on Monday of next week to check our work’s progress.

He will be asking each of you about our project so we need to gather all our data. I need you to hand in all your reports to me before noon on Thursday. We are going to have a meeting and discuss all our data on Friday at 8am.

Sincerely,

Aislinn

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