HENNERY SMITH
2365 S Mayfield Ave
Chicago, IL 60652
Cell: (123)-555-1234
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear HENNERY SMITH,
This morning, I was informed by one of your credit officers that there has been a three-month default on payments for our company’s corporate card account. I checked the records and receipts in our files after the call and found this to be false. I have the receipts and documents that will prove that we were able to issue complete and timely payments all throughout the year. As such, I would like to request that your records be updated as soon as possible. If you need copies of the pertinent documents, please feel free to contact me at 434-3434. Thank you for your quick action on this important matter.
Sincerely,
Cerdwin