Just last month, the company held a meeting

October 7, 2011

Justin Holloway

XYZ Company

1234 Archer Road

Gainesville, Fl 32607,


[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Justin Holloway,

Just last month, the company held a meeting wherein the new no-smoking policy was implemented. It was our understanding that everyone agreed to the implementation as no one said anything against it during the meeting.

This is why it comes as a great disappointment and surprise to me that I have been receiving complaints of a number of employees who continue to smoke on company premises. Let this memo serve as a reminder and a strict warning that anyone who is caught violating the said rule will be subject to disciplinary measures. I am looking forward to everyone’s immediate cooperation regarding this matter.



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