I was happy to receive your written suggestion

October 11, 2011

Rony Conrad

1902, X Street, Madison Avenue

Los Angeles, CA-90001

Los Angeles, CA-90001

(123) 456-7890

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Rony Conrad,

I was happy to receive your written suggestion to redesign our Faculty Lounge on the 2nd floor of the building. While we are always open and look to the constant improvement of the facilities we have, this is a project we cannot at the moment fulfill because of financial constraints. We have already committed to building a new cafeteria by the Richardson Building and because of that do not have enough to cover for the expenses of the remodeling of the lounge. I will, however, keep your suggestion in mind at the next Budget Meeting of the Board where I will pitch the idea to my colleagues so we can set aside money for the project to be done by early next year.

Again, I’d like to thank you for the suggestions. Please do not hesitate to continue submitting your ideas to us on how we can further improve our school.



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