JUSTIN HOLLOWAY
XYZ Company.
1234 Archer Road
Gainesville, Fl 32607
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear JUSTIN HOLLOWAY,
I have received a formal complaint from one of your teammates regarding several incidents wherein she claims that you have made insulting and highly offensive remarks regarding her sexual orientation.
Jameson industries prides itself in being a company that is highly tolerant of our workers’ personal preferences and that we do not discriminate on any level, be that with religion, nationality, or even gender. This is why I am treating the complaint against you with utmost seriousness.
Please see me in my office as soon as possible so we can discuss this matter. I want to hear your side of the story before passing any judgment and making any decisions. My office is open at any time you would like to meet.
Sincerely,
Haimi