Joseph Hall
1902, X Street, Madison Avenue,
Los Angeles, CA-90001
(123) 456-7890
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Joseph Hall,
While I am gone, I want you to be in-charge of the management of the Northern Division. You have done great in my place several times before. I have no other choice but you. I’ll be away during the entire month of August. I will assign Jenny Cannon as your assistant and she will assist you in everything that you’ll be needing. Just in case you need to reach me, I’ll leave you with a phone number.
Sincerely,
Webster