PAUL SMITH
2365 S Mayfield Ave
Chicago, IL 60652
Cell: (123)-555-1234
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear PAUL SMITH,
I appreciate your decision to choose me to speak at your Florists Convention, which will take place in Monterey Park on December 3-7. I would be more than delighted to take the honor as your principal guest.
Thank you for sending me the information packet. I have gone through its contents and find most of the terms favorable, although I would like to request clarification regarding some details. First, will you make arrangements in advance for my transportation from the airport and during the length of my stay? Renting a car or using your company vehicle are both okay with me. I would just like to ask which it will be so that I can set aside a budget if needed. Also, have you confirmed with the airport to keep my return flight open? I feel like I want to spend a little more time in the city after the convention and would like the freedom to choose when I come back home. Thank you for taking the time to iron out these details for me. You can reach me at 333-3333. I look forward to hearing from you and seeing you soon.
Sincerely,
Christian