Hospital’s Board for participating

September 28, 2011


2365 S Mayfield Ave

Chicago, IL 60652

Cell: (123)-555-1234

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


I thank you on behalf of our hospital’s Board for participating in our serving the committee convention. Your presentation is awaited. Although you weren’t informed of this in our earlier discussions, we would really appreciate it if you can keep a questions and answers session after the main meeting.

The topic of your choice is agreed upon as an important one by the Board of directors. The approach that you are following is also in line with the long term goals that we have establish regarding our community service.

Your accommodation, commute, travelling and food expenses will be taken care of by us. Further contact will be made a few days later to check if I can further assist you as your plans are being confirmed.



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