Hopefully you can settle the matter

September 11, 2011

Andrew Hall

456, X Street, Y Avenue,

Philadelphia, PA-19103

Cell:-(123) 456-7890




[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Andrew hall,

I believe that when you signed up as a distributor, you understood the terms and conditions stated in the contract. Just to point out one of the terms, you are required to acquire 10 outlets every 6 months. Unfortunately, you are unable to comply with that last year. As a consequence, your distributor status is under probation. If you are not able sign on at least 10 outlets within 4 months, we will be forced to suspend your contract with our company. Please put more effort into this, and hopefully you can settle the matter at the soonest time possible.

Samantha drew

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