Mary Johnson Gray
27 Happy colony,
Dallas, Texas 75326
Tel. No: 123-649-88877
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Mary Johnson Gray,
I have recently been made aware that representatives from your corporation have a meeting scheduled with our engineers this Monday, June 1. This must be a mistake as we are already in contract with some other company to handle our safety problems. The contract is for over three more years. When this contract ends, we will look forward to discussing with your company. We are sorry for the inconvenience.
Sincerely,
Maria smith