JUSTIN HOLLOWAY
XYZ Company.
1234 Archer Road
Gainesville, Fl 32607
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Justin holloway,
I regret to inform you that I will not be able to schedule an appointment with you in the upcoming week for the discussion on your carrier options. I will be out of town due to business as you this is the most hectic time of the year. Call my secretary and fix another appointment. I shall be back by May 10. I look forward to seeing you.
Sincerely,
Riachele