Justin Holloway
XYZ Company
1234 Archer Road
Gainesville, Fl 32607,
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Justin Holloway,
Thank you for giving me a clearer picture of the implications of the libel suit filed against me last week. I will be out of town for an entire month, so I am granting you the authority to speak on my behalf, based on the counter-arguments we have already discussed as well as the documentary evidence I have handed over to you. If I understand correctly, each negotiation session will cost me $400. Kindly let me know if you agree to continue on with this arrangement so that I can send you the initial payment of $800.
Sincerely,
Jonathon