HENNERY SMITH
2365, S Mayfield Ave
Chicago, IL 60652
Cell: (123)-555-1234
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Hennery smith,
After a period of deliberation, the management team has agreed to begin renovating the north wing reception area, as you have recommended in your last report. Construction will begin within the second quarter of this year. We would like you to be part of the planning process and are inviting you to attend the bidding session at noon next Monday. Kindly let us know if you can make it to this meeting. We hope to get started as soon as possible.
Sincerely,
Wendy