Jimy Ortan,
1234, West 67 Street,
Carlisle, MA 01741,
(123)-456 7890.
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Jimy Ortan,
As we come to the end of the year we have managed to achieve a small surplus left in our budget. We have proposed to upgrade office equipment with this money and would ask that you each think about what equipment is in urgent need of replacement. All ideas need to be on my desk by the end of the week so that they might be considered.
Sincerely,
Iyan gale