Take the time to reinforce the company’s policy

August 8, 2011

Rony Conrad

1902, X Street, Madison Avenue

Los Angeles, CA-90001

Cell:-(123) 456-7890


[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Rony Conrad,
As we come into the winter period we would like to take the time to reinforce the company’s policy on absence from the office during severe weather. First we would expect that everyone has made sure that their mode of transport is fit to travel during winter weather. Our primary concern is always with the safety of our staff.

Over the years it has proved to be a rarity to find that the office has been closed due to the adverse weather, but there is a phone line that can be called if you are unsure whether the office is open or not. The number for staff to call is 887-3376. The phone line will have the latest updates of office hours and any other pertinent information.

If the office is open then all staff are expected to be at work, absences will normally be taken as personal time, so it is vital that if absence is going to occur that your supervisor is informed.


Oey joe

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