As head of the Customer Service Department of Rainbow Corp

December 19, 2011

HENNERY SMITH

2365 S Mayfield Ave

Chicago, IL 60652

Cell: (123)-555-1234

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear HENNERY SMITH,

As head of the Customer Service Department of Rainbow Corp., I warmly welcome you as the newest addition to our family. You can be assured that working here as a customer care officer will bring you fulfillment and self-worth. To help you adjust right away, I will meet with you on Saturday next week for your employee orientation.

To prepare you ahead, I am enclosing your copy of your contract, salary information, and outline of benefits. Also included is the employee handbook for reference. Kindly read through all of the documents and also sign the government and insurance forms. Make sure to submit those upon reporting for work.

If you have more questions, please don’t hesitate to call me.

Sincerely,

Nandin

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