1234 Archer Road
Gainesville, Fl 32607
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear JUSTIN HOLLOWAY,
We are happy that you have invited our company, Rhodes International, to take part in the bidding for your proposed project regarding the construction of a new wing in your office headquarters. We would be more than happy to take part in the project and as such have prepared and attached a document that highlights our estimate of the total cost it would take if you were to hire us to get the job done.
Because unlike other companies, Rhodes International is able to get most of our supplies at a wholesale price, we believe our bids are much lower than our competitors. Not only that, but we always guarantee the high quality of our work and are proud to note that we have always been able to complete our commitments on time. We do, however, offer our clients $300 as a late fee for every single day that we go over the deadline. Our offer is that high because we are confident that this will not happen.
We hope that you can give us a response within this week as it will allow us enough time to prepare, should you award us the project. We are hoping for good news and look forward to working with you.