1234 Archer Road
Gainesville, Fl 32607
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear JUSTIN HOLLOWAY,
When Brianna arrived home from school today, she announced the Santa Fe Band was going on a trip to California to march in the Rose Bowl Parade on the same weekend we had planned to go with you to the cabin. Of course, you see what big deal this trip is for us and I hope you’ll understand that we must cancel.
After looking at our schedule, I see that we don’t have anything going on the following weekend. Would you like to reschedule until then? I promise to bring two batches of my famous oatmeal raisin cookies if you’ll agree to it!
I do apologize! I hope you understand.