1234 Archer Roa
Gainesville, Fl 32607,
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Justin Holloway,
This letter will further validate my phone call to your secretary. Due to unprecedented tasks related to business, I will have to travel abroad for the next two weeks. Thus, I wish to ask you to delay my tax audit which was scheduled for June 2. After returning, I will be in touch with you office so that we can fix another date for my appointment.
All my documents are complete according to my book keeper. I can assure you there will be no more delays. Leave a message for me on my answering machine, if you wish to contact me. I will reply as soon as I can.