This letter will further validate my phone call to your secretary

December 15, 2011

Justin Holloway

XYZ Company

1234 Archer Roa

Gainesville, Fl 32607,

 

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Justin Holloway,

This letter will further validate my phone call to your secretary. Due to unprecedented tasks related to business, I will have to travel abroad for the next two weeks. Thus, I wish to ask you to delay my tax audit which was scheduled for June 2. After returning, I will be in touch with you office so that we can fix another date for my appointment.

All my documents are complete according to my book keeper. I can assure you there will be no more delays. Leave a message for me on my answering machine, if you wish to contact me. I will reply as soon as I can.

Sincerely,

Gaillard

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