Regrettably, I cannot accommodate a meeting with you this coming

December 14, 2011

CHRIS KLINTON

1234, West 67 Street

Carlisle, MA 01741

(123)-456 7890

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear CHRIS KLINTON,

Regrettably, I cannot accommodate a meeting with you this coming Tuesday to talk about details of your upcoming event. I have previously been scheduled for various engagements this entire week. I will be available on Thursday and Friday next week, so just call my secretary for an appointment. I look forward to meeting you then.

Sincerely,
Anu

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