1234, West 67 Street
Carlisle, MA 01741
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Richard Anderson
It’s been all over the news and you may have heard but the company I work for, Resonant Capital has just been bought out. Due to this interesting new development, all projects and meetings have been put on hold until further notice. We had originally booked a room at your hotel for an annual awards banquet on November 8th.
As we are not sure how the new management will want to do things, we would like to cancel that reservation until further notice.
We had written a check in the amount of $350 for a room deposit and also a check in the amount of $150 to retain the hotel wait staff for the event. If I could, I would like that money (which totals $500) returned as soon as possible. I do apologize for any inconvenience and I will do my best to encourage the new owners to use your facilities in the future. You have always done a fantastic job for us and I will not forget it!