2365, S Mayfield Ave
Chicago, IL 60652
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear HENNERY SMITH,
I regret to inform you that our meeting regarding your sports clothing line has been cancelled. This is because I have accepted another company’s offer to an exclusive distributorship. This agreement is only for up to two seasons. If you are interested to see me before that, then please call nest March and schedule another meeting. I wish you a bright future.