1234 Archer Road
Gainesville, Fl 32607
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear JUSTIN HOLLOWAY,
I regret to inform you that I will not be able to meet the Mayor at 9:00 a.m. on May 21. This is because my father is in the hospital and is undergoing a liver surgery and my presence is required at the hospital. I will be in Tampa for the upcoming six months.
Before coming back I will call your office and arrange another meeting with the Mayor. Please mail me the information I have asked for and it will be sent to me in Tampa.