1234 Archer Road
Gainesville, Fl 32607
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear JUSTIN HOLLOWAY,
I am sorry to inform you that I have to call off our meeting this afternoon regarding your consultancy services. Our department has just recently agreed to retain the services of our current consultants for the next 2 quarters. Perhaps before the second quarter ends, you can arrange for another meeting with us to present available options. Thank you and God speed on your endeavors.