1234 Archer Road
Gainesville, Fl 32607,
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear JUSTIN HOLLOWAY,
I would like to thank you for the insightful suggestions that you have made regarding our janitorial service provider. I do agree with you that they have been neglectful of their jobs and their service has deteriorated. I think that it is high time that we switch to a new janitorial service agency. Please come, see me on Friday afternoon, and let us discuss more about this.