64, East 6 Street,
Lewistown, Montana, 03278,
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Arnold Den,
For several years now, our company has been ordering half of its office supplies from your company. We wish to suggest an idea that will make our company order all of its office supplies from your company alone. Our business requires us to fill inventory requests every quarter. This means that we are in need of cardboard boxes and packaging tape quarterly.
If you can modify your schedule of delivery from bi-annually to quarterly, we will opt to make you our sole supplier rather than ordering half from Zen Corporation. If you’ll consider our suggestion, your sales will improve and our paperwork will be greatly reduced.