123, X Street, Y Avenue
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Austin Parker,
Due to the increasing work load of the secretaries in your office, I believe that more help is needed. The downside of things, however, is that there is not enough space in the office for more than one extra secretary. As such, we need to work out a flexi-time for the extra secretaries. Other than the customary 8:00 AM to 5:00 PM shift, we can also consider the following schedules:
1. 6:00 AM to 3:00 PM, with a scheduled break at 11:00 AM or 12:00 NN
2. 10:00 AM to 7:00 PM, with a scheduled break at 2:00 PM or 3:00 PM
3. 4:00 PM to 1:00 AM, with a scheduled break at 8:00 PM or 9:00 PM
It would be great if we schedule part-time workers for the very early and very late hours. We need to discuss this plan with all your secretaries because they might like the idea or they might give their own suggestions. Please inform me about your opinion on this matter by April 1st.