Our monthly budget meeting shall be held at Conference Room

December 7, 2011

CHRIS KLINTON

1234, West 67 Street

Carlisle, MA 01741

(123)-456 7890.

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear CHRIS KLINTON

RE: Monthly budget meeting

Our monthly budget meeting shall be held at Conference Room B at 10:30 a.m. on Monday, February 1.

Mr. Smith and Ms. Brown shall be reporting in the meeting, together with their counterparts from the German branch of our company whom will join us through video conferencing. Their reports are directly related to the Projects Division, and it may be in their best interest if someone from that division shall be present in the meeting.

Please make sure that all team leaders are prepared to give updates regarding the status of all ongoing projects. In the case that you are unable to attend the meeting, please make sure that your assistant can substitute and deliver your report for you.

Sincerely,
Aislinn

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