I regret to inform you that I will not be able to meet

December 9, 2011

Rony Conrad

1902, X Street, Madison Avenue

Los Angeles, CA-90001

Los Angeles, CA-90001

(123) 456-7890

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Rony Conrad,

I regret to inform you that I will not be able to meet the Mayor at 9:00 a.m. on May 21. This is because my father is in the hospital and is undergoing a liver surgery and my presence is required at the hospital. I will be in Tampa for the upcoming six months.

Before coming back I will call your office and arrange another meeting with the Mayor. Please mail me the information I have asked for and it will be sent to me in Tampa.

Sincerely,

Onenn

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