I regret to inform you that I will have to withdraw

December 9, 2011

Joseph Hall
1902, X Street, Madison Avenue,
Los Angeles, CA-90001
(123) 456-7890

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Joseph Hall,

I regret to inform you that I will have to withdraw the invitation I sent to you for speaking to our student body at Tampa Middle school. We have received a number of calls from concerned parents who do not wish that their children be exposed to any controversial material and so we have cancelled the assembly.

I am highly obliged that you agreed to spend your precious time and also apologize for any sort of inconvenience.

Sincerely,

Sklaer

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