The team and I are all very excited for our upcoming event

December 6, 2011

Rony Conrad

1902, X Street, Madison Avenue

Los Angeles, CA-90001

Los Angeles, CA-90001

(123) 456-7890

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Rony Conrad,

The team and I are all very excited for our upcoming event and look forward to completing everything that needs to be done in preparation for it. I understand that you want me to submit a progress report to you after every week detailing what we have accomplished and are complying with that request with this letter.

Since Monday we have contacted the Japanese restaurant we agreed would be our caterers. I spoke to their manager and we have come to an agreement regarding the menu and the overall charge. I have attached the contract that was signed. I have also been able to confirm the venue for our event. I asked that the theater allow us access two days before in order to set up and an extra day after to close up. Thankfully, they have given in to this request. Finally, I have also been able to compose a master list of all the things that we will need during the event. I have also attached that list to this letter for your approval.

Please give me a call if you need me to discuss anything with you or if you have any questions. Thank you.

Sincerely,

Malila

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