We have received the letter you sent last April 3, 2009,

November 17, 2011

HENNERY SMITH

2365, S Mayfield Ave

Chicago, IL 60652

Cell: (123)-555-1234

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear HENNERY SMITH,

We have received the letter you sent last April 3, 2009, alleging that our company, XYZ Manufacturing, has been employing children without work permits in our factory. First of all, we’d like to thank you for bringing the issue to our attention, because we did not know that there was a rumor circulating about this in the first place.

We would like to assure you that no such thing has been taking place in our factory. All of our workers are over 18 years of age and have the necessary papers for employment. In fact, we would like to open our factory to you, so that you can make an inspection. Please feel free to come at any time during working hours. We are confident that you will be able to confirm that the reports you have received are pure hearsay and are nothing more than unsubstantiated claims.

Sincerely,

Cseke

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