First of all, I would like to inform you that the Human Resources Department

November 17, 2011

Mary Johnson Gray

27 Happy colony, Dallas, Texas 75326

Tel. No: 123-649-88877

Email Address:[email protected]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Mary Johnson Gray,

First of all, I would like to inform you that the Human Resources Department has received the detailed complaint you have submitted regarding the inappropriate behavior of one of your managers. We are taking this very seriously and, given the gravity of the offense that has allegedly been committed, will need to consult with our corporate legal counsel as to the next steps to take in this situation. This has, quite clearly, gone beyond the scope of our office regulations and must be escalated to the proper legal authorities.

In the meantime, though, while we are still conducting the necessary investigations, you are free to take a week-long paid leave to ensure both your safety and peace of mind. Please do not hesitate to get in touch with us if you have any questions.

Sincerely,

Gideon

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