My secretary called you two weeks ago to book the function

November 14, 2011

Mary Smith

69 N. Grant Street, Mid Lake City,

California 84301

Cell 🙁 988) 598-1331

 

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Mary Smith,

 

My secretary called you two weeks ago to book the function room at your restaurant for our business review on April 16. Unfortunately, since we recently had a reorganization, we need to cancel our reservation and respectfully request for a reimbursement of our deposit. We deeply apologize for any inconvenience on your part. When everything is already settled, we hope to transact with you again.

 

Sincerely,

Oanez

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