I would just like to remind you about the details regarding

November 14, 2011

Austin Parker

123, X Street, Y Avenue

Manhattan, NY-10009

(123) 456-7890
[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Austin Parker,

I would just like to remind you about the details regarding my trip to your main office on February 10. I will be arriving with my Vice President and Administrative Assistant at 5:30 pm on the said date. After checking out of the airport, we will head over to The Towers, where we have made reservations. I would greatly appreciate it if you could arrange for transportation to and from the airport, as well as provide us with a rental for the duration of our stay. Rest assured that any expense that may be made to do this will be reimbursed upon our arrival.

I hope to hear from you for confirmation regarding my requests as soon as you can. We look forward to seeing you soon.

Sincerely,

Jun

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