We need to make our decision as soon as possible

November 13, 2011

Richard Anderson

1234, West 67 Street

Carlisle, MA 01741

(123)-456 7890.

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Richard Anderson,

James Dell, your former apprentice, is one of our applicants for a permanent position in our marketing office. To make sure that we choose from the applicants fairly, we ask for an evaluation from each of the references listed. In view of this, may we ask for your personal recommendation on Mr. Dell’s work behavior and qualifications?

We were informed that you were Mr. Dell’s direct supervisor during a summer apprenticeship in your company. We would be thankful if you can provide us with an honest evaluation of Mr. Dell’s performance while he was under your supervision. Specifically, we seek the following information which are essential for the position that Mr. Dell is applying for: (1) his relationship with his colleagues, (2) his capacity to work under pressure, and lastly, (3) his eagerness to work on new duties on short notice. Rest assured that we will keep the information confidential.

We need to make our decision as soon as possible, as such, we are hoping to receive your response before March 15. If you are not able to give us a written evaluation, you may call us during business hours at 583-8745. We thank you for your assistance on this matter.


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