I am a part of XYZ Corporation’s Human Resources Team

November 11, 2011

ELIZABETH BENNET

2365 S Mayfield Ave

Chicago, IL 60652

Cell: (123)-555-1234

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear ELIZABETH BENNET,

I am a part of XYZ Corporation’s Human Resources Team. It has recently come to our attention that Mr. Joe Hayes, one of the applicants we have been considering for a position in our company, has had certain disciplinary issues while working with your firm. We are very interested in hiring him, but would like to clarify the nature of his case before we make any decisions.

In light of this situation, may I please request for information, specifically, the pertinent details surrounding Mr. Hayes’ case? I will be contacting you again within the next two days to find out more about this. I apologize for any inconvenience this might cause you. Thank you very much for any clarification you can give.

Sincerely,
Chiamaka

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