Sample Invitation Letter

June 19, 2011

Invitation letters can be used to invite people to any kind of event, such as a birthday party, a cook-out, a slumber party, a campaign kick-off dinner, etc. Invitation letters are sometimes used to attract customers (i.e., a sales invitation letter) or to control and restrict the number of attendees. The following sample demonstrates how to write an invitation to a sales event.

Send a letter of invitation when you are inviting someone to be included in something, such as an event. As is the case with all letters, the style and wording you use in a letter depend on the specific circumstances.

Use appropriate tone in your letters, depending on your audience. For example, if you know the recipient well and are not extending a formal invitation, you can use more casual tone. Most business letters call for a formal style. In general, it is best to keep letters as short and concise as possible while still communicating the relevant information.

Feel free to customize and modify any of these letters according to your individual needs. Send invitations well in advance of events and parties, and allow plenty of lead time for invitees to RSVP.

NOTE: In all letters, brackets indicate information that you should fill in. Remove the brackets when you have modified the text to your liking.

Name of business
Street
City, state, zip
phone number

August 15th, 20–

Dear valued customer:

Our records show that you have been our customer since our grand opening last year. We would like to thank you for your patronage by inviting you to our preferred customer Back-to-School Extravaganza, which will be held this Saturday.

Saturday’s sales event is invitation-only. All of our stock, including electronics, will be marked down 20% – 50%. Our doors will open for our preferred customers at 8:00 a.m. Complimentary coffee and donuts will be served. Public admission will begin at noon.

Please accept the enclosed $5 gift certificate to use with your purchase of $30 or more and the $10 gift certificate to use with a purchase of more than $100.

We look forward to seeing you on Saturday. Please bring this invitation with you; it is necessary for admittance.

Sincerely,

Your Signature
Your Typed name
Your Title

 

Download Sample Invitation Letter In Word Format

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